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It is a legal requirement that an accurate record of attendance and absence is kept and that a distinction is made between authorised and unauthorised absences.

To help us in this task and to ensure that we know who should be in school on a given day, we would ask parents to observe the following procedures.

Unplanned absence

A pupil who is unwell in the morning should be kept at home to enable him/her to make a speedy recovery and to minimise the spread of infection. Following Health Protection Agency guidelines anyone who has diarrhoea and/or vomiting should remain at home for at least 48 hours once symptoms have ceased.

Healthy pupils are able to make the most of a day at school but it benefits nobody if a child attends school whilst unwell. Of course, making arrangements to care for a child who is unwell may be difficult but it is in the child’s best interests. On his/her return to school, a pupil will be given guidance regarding any work that should be completed.

If your child is unable to attend school, the Junior School Office should be notified of the reason and the anticipated duration of absence by 08:30am, via telephone 01223 346140 EXT 2240 or email juniorschool@stephenperse.com. If a pupil is unaccounted for at morning registration, the Junior School Office will contact the parent(s) to ensure that s/he is safe. 

If your child is absent for more than one day it would be appreciated if the absence could be confirmed each morning.  Kindly inform the Junior School Office if your child has been absent with a specific illness or significant injury, so that his/her medical record can be updated. 

A doctor’s certificate is not required after an infectious or contagious illness, but parents should ensure that a doctor has agreed the child may return to school and also inform the Junior School Office of any infectious illness so that other members of the school community can be alerted, if necessary. 

Planned absence

We follow Government guidelines relating to pupil attendance and the authorisation of absences. From 1 September 2013, new regulations came into force; namely that schools ‘may not grant any leave of absence during term-time unless there are exceptional circumstances’. Whilst we fully appreciate that medical/dental appointments and music exams are sometimes unavoidable in term-time, we would ask you to bear in mind these new regulations when booking family holidays.

Where possible please avoid making routine appointments during school hours. Details of medical and dental appointments and of music, speech and dance examinations taking place outside school should be sent to the Head of Junior School when seeking authorisation of absence. Such authorisation should be sought as early as possible and at least 48 hours before the planned absence.

As stated above, it is important that your child does not have leave of absence from school for any other reason. If there are exceptional circumstances you should seek authorisation, in writing from the Head of Junior School, preferably two weeks before the planned absence. 

Pupils who arrive in school after registration or depart/return during the day must sign in/out at the main reception desk in 5 Brookside.

Pupils who arrive after 8.30am, without prior permission or explanation, will be marked as Late in the form register for the morning session.